Jun 8, 2022

Reporting VAT and GST on Expenses with TripActions

Thomas Long

NewsReturn to blog

At TripActions, supporting global customers is a top priority. From international points of sale, local currency card issuing and reimbursements to local language support, the TripActions team is always striving to build on international capabilities. Today, we are building on that work with the addition of VAT reporting for expenses.

Value-added tax (VAT), also known in some countries as a goods and services tax (GST), is a consumption tax applied throughout the supply chain that exists in more than 170 countries — almost every major country outside of the United States.

VAT is incurred on employee expenses but is recoverable on all sorts of business expenses. While companies are increasingly expanding globally and cost savings are at the top of the priority list, TripActions enables companies to accurately report VAT on expenses so they can easily reclaim it.

According to a report from OECD, $20 billion in foreign VAT goes unclaimed each year. This is because VAT reporting and recovery is time-consuming and complex, with different rules by country and poor tax information capture. With TripActions, companies can now capture, track, and report on VAT for all expenses outside of prepaid travel — saving time and money across the whole process.

Here’s how it works:

Set tax requirements upfront

Create policies for tax details based on the country of the transaction, type of transaction, and more.  Employees will only see the VAT section on their transaction, if required, to input VAT details.

Transaction settings dashboard example. Showing tax details for country of origin and type of transaction per VAT and GST

Let OCR automatically populate VAT details

Powered by optical character recognition software (OCR), TripActions auto-populates tax details from receipts and gives employees the ability to edit, if necessary.

Left side: Picture of physical receipt from purchase with included VAT at bottom. Right side: Example of VAT input dashboard to upload VAT manually or can be auto-populated with receipt reader technology

Review and report on tax in real-time

Review and edit the tax details on itemized transactions submitted from employees, and report on them accurately to reclaim VAT.

Example of accounting dashboard with view of taxed transaction with details on employee, type of transaction, date and amount of VAT

Learn more about TripActions Liquid’s VAT reporting capabilities

Return to blog