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Jun 30, 2020

TripActions Academy: Course Four Explores Policy Settings

Samantha Shankman

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The most important step in onboarding new corporate travel and expense management software is ensuring that your account deployment is fully optimized to meet the goals of your company’s specific T&E program. From automating tiered policies to establishing an approvals flow, this is the foundational work from which all success springs. In Course 4 of the TripActions Academy, we introduce the specifics of what’s possible with the TripActions platform and how to establish basic policy settings for even the most particular program.

What is the TripActions Academy? It is a free series of courses that corporate travel program administrators can take to strengthen their foundation of corporate travel and expense management skills, learn best practices, and bring new focus to their organization’s corporate T&E program. Our goal is to provide access to anyone and everyone that wants a high-level overview of corporate travel and expense fundamentals and user- and technology-first programs, policies, and tech.

Each week two new courses are released: One focuses on the corporate travel and expense industry and best practices at large; the second looks at how TripActions specifically can be used to supercharge your efforts.

Inside Course 4

Course 4 is an introduction into TripActions and the many ways in which the travel and expense management platform gives you more control to craft and implement a custom travel policy. The course starts by outlining how to build back-end tiered travel policies that create cost savings by defining spend for different groups of employees such as executives or directors.

The course then reviews approval policies and how to select and enforce a specific approval policy, as well as how best to communicate it to the traveler. The course then introduces dynamic policy — a unique TripActions tool that enables travel managers to set price caps as a function of market conditions and further save companies money.

Now that users have an idea of basic policy settings, the course shows how those police settings work when applied to flight, hotel, and rental car bookings. Lastly, the course shows program administrators how to restrict travel to certain locations in situations such as COVID-19 with a new feature introduced in 2020.

The following sections are included in Course 4:

4.1 An Introduction to Tiered Flight Policies 4.2 An Introduction to Approval Flows at TripActions 4.3 An Introduction to Dynamic Policy 4.4 Basic Policy Settings for Most Corporate Travel Programs 4.5 Setting Policy Around Location Restrictions

Even the most powerful technology can only work as well as users design it to work for them. By taking the time to understand basic policy settings and implementing rules around your specific corporate T&E policies, you can set up your program for long-term success. TripActions will do the job of automating and adapting your specific policy and communicate it to users through our intuitive design. Of all the courses in TripActions Academy, understanding course four might have the largest impact on the effectiveness of your travel policy over the long term.

Join us today in the TripActions Academy to learn about the foundation of modern corporate travel and expense management, and get deep insight into policy, inventory, and success.

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